Q1: For the companies balance sheets which are in local currencies what is the source for the exchange rate that is it allowed to be used and how should it be considered (e.g. yearly average, etc) for converting local currency to USD?
A1: For converting Balance sheets from local currency to USD Dollars please use European Central Bank rate at 31/12/20XX of each respective year. Source: https://www.ecb.europa.eu/stats/policy_and_exchange_rates/euro_reference_exchange_rates/html/index.en.html
Q2: For reference projects provided in other currency than USD what is the source for the exchange rate that is it allowed to be used?
A2: For converting the value of a contract/agreement to USD Dollars please use European Central Bank rate at the signature date of the contract/agreement. Source: https://www.ecb.europa.eu/stats/policy_and_exchange_rates/euro_reference_exchange_rates/html/index.en.html
Q3: Could you confirm that the “5 pages maximum” is for all description of the Approach to the Service/Work Required?
A3: Yes. However, there is no limitation to number of pages in Annexes.
Q4: We understand that the Drin CORDA (EWG and DCG) and GWP will be our main contact for the coordination and validation of our assignment. If we need physical meetings with this entity, where will be the place for these meetings?
A4: Yes in one of the Drin riparian’s (Montenegro, Albania and North Macedonia)
Q5: For the stakeholder engagement and consultation tasks, we understand we have to provide the venue and our own costs (for our own experts).
A5: Yes - For the stakeholder engagement and consultation tasks please refer to ToR document point 112.
Do you confirm that the other costs are out of our budget (travel costs, perdiem for the stakeholders, for instance)?
The existing effective mechanisms of consultation also includes ordinary and extraordinary meetings of the DCG and EWG s, supported by (technical and financial) the Secretariat (GWP-Med) at least twice per year in different Drin Riaprians (meeting host country) (if not online).
Q6: Could you confirm that the indicated workload in the table n°3 – Tor is a minimum ? We can’t propose less, and if we propose more, we will get additional score?
A6: It is envisaged number of man days for high skilled experts to perform the tasks. There is no additional score for providing more or less than envisaged (as tasks could be divided by multiple experts). However, numbers of the working days of each experts would be carefully examined and evaluated against role assigned and overall methodology presented
Q7: from our understanding the Contract Authority (the Employer) is a Greek Entity but the beneficiaries are multi-countries. In case the Consultant will be international, in which Country the VAT and any further applicable indirect tax on the foreign expertise should be paid?
A7: The contracting authority is a EU (Greece) Based Organization and intracommunity transactions rules apply.
Q8: Would it be acceptable an authorized translation by accredited translator company with signature and stamp?
A8: No. The language of this procedure, the tender documents and the offers is English. Any documentation (certificates, etc) submitted in any other language should be accompanied by a translation in English certified by a lawyer or public authority.