Regional Coordinator - GWP Southeast Asia
Job Title: Regional Coordinator
Closing Date: 16 August 2024
Team: Regional Secretariat staff
Duty Station: Jakarta, Indonesia
Duration : The successful candidate will be recruited on contract for a period of 3 years (Subject to 4 months probation period and annual renewal based upon successful appraisal of performance and funding conditions)
Salary : Regional Coordinator Salary band (EUR 2,000 – EUR 3,000), depending on level of experience (subject to Indonesia’s income tax regulations), plus social benefits of EUR 75/per month
BACKGROUND
The Global Water Partnership (GWP) is a global action network of partners supporting countries and regions in the sustainable development and management of water and related resources worldwide. GWP’s vision is for a water secure world, in which communities are protected from floods, droughts, and water borne diseases, and where environmental protection and the negative effects of poor water management are effectively addressed. The GWP Network is supported and guided by the Global Water Partnership Organisation (GWPO), an intergovernmental organisation based in Stockholm, Sweden, which supports the Global Water Partnership through the structures established to group the Global Water Partnership Partners.
GWP provides its Partners around the world with a neutral platform to uphold the values of inclusiveness, openness, transparency, accountability, respect, gender sensitivity, and solidarity.
GWP Southeast Asia (GWP-SEA) is a Regional Water Partnership (RWP) within the GWP Network. GWP Southeast Asia brings together governmental, non-governmental, educational, private and civil groups and all water related institutions and sectors from countries in the region currently including Cambodia, Indonesia, Lao-PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand and Vietnam. GWP-SEA works closely together with the Regional Water Network and Institutions covering countries of the region such as APWF, UN-ESCAP, AWC and other entities for purposes of supporting countries in the sustainable management of their water resources. The GWP Partners constitute the GWP General Assembly of the regional network bringing to the network expertise, experience, information and commitment to facilitate an integrated approach to water resources throughout the region.
To deliver its work in the region, GWP Southeast Asia has a governance structure with the following components:
- Country Water Partnerships (CWPs): it is a network of partner institutions in each country within the region which believes in the GWP principles and form a national platform to advocate and implement GWP values for the sustainable management and protection of water resources.
- Consulting Partners: it is the representative body of the regional network of CWP partners which meets every two years to set strategic directions and policies.
- Regional Steering Committee: it is the executive supervisory body constituting representatives of the CWPs in the region which, under the leadership of an elected Chairperson, provides strategic decisions and guidance to the Regional Secretariat (approves work plan and budget) and is responsible for supporting fundraising initiatives aiming at ensuring the financial sustainability of GWP Southeast Asia.
- Secretariat: A small secretariat responsible for the overall co-ordination and the day-to-day management and administration of the Regional program activities. The secretariat is hosted by PT Binatama Wirawreda Konsultan , which is based in Jakarta, Indonesia. The secretariat is headed by a Regional Coordinator. GWP Southeast Asia has been implementing various programs related to integrated water resources management (IWRM) and climate change adaptation for more than a decade. The region is expanding its program activities to contribute to the new and emerging global and regional challenges.
SCOPE FOR THE POSITION
The Regional Co-ordinator (RC) is the head of the Regional Secretariat based in Jakarta and is accountable, inter alia:
- To the Regional Steering Committee (RSC) and its Chairperson for the implementation of the Regional Work Programme, strategic direction and development and ensuring the support to the GWP Regional Water Partnership and the GWP Country Water Partnerships in the region to achieve their goals to attain water security.
- To GWPO for maintaining a close and effective relationship with GWPO in relation to planning, implementation, reporting, financial management, administration of the Regional Work Programme.
- To the Host Institution for the performance of the host institution Agreement.
SPECIFIC DUTIES
Regional Programme
- Based on the Regional Strategic Committee strategic direction, be responsible for all aspects in relation to development, planning, implementation, reporting, financial management and administration of the Regional Work Programme, in collaboration with the GWP Partners in the region and other strategic regional funders and/or institutions.
- Develop, strengthen and maintain effective working relationships and synergies with co-operating allies (donors and lead regional partner institutions) and Country Water Partnerships (CWP) where they exist.
- Be proactively responsible for fundraising for work plan activities including networking to find fruitful partnerships with other organisations and coordinating preparation of project proposals.
- Ensure aligment to GWP strategic framework of programmes and projects undertaken in the region on behalf of GWP, including the supervision and provision of guidance to Programme/Project Managers.
- Establish and coordinate the functions of a regional group of technical experts to assist with the implementation of the Regional Work Programme.
- Ensure effective networking, communication and information sharing among GWP Partners and the CWPs within the region, which includes the promotion of lessons learnt between the GWP Partners, the CWPs, other RWPs and GWPO;
Management of Regional Secretariat
- Be responsible for the management and administration (including human resources management) of the Regional Secretariat, in collaboration with the host institution and GWPO, to ensure a high quality professional service to the RWP, CWPs within the region, GWPO and regional GWP Partners.
- Ensure the Regional Secretariat is staffed with high quality professional and motivated staff.
- Manage the Regional Database of Partners on behalf of GWPO.
- Co-ordinate, liaise and work very closely with the GWPO Network Officer for the region to ensure timely submission of regional inputs, development of synergies within the GWP Network and knowledge sharing across the GWP Network.
- Co-ordinate, liaise and work very closely with the host institution for the Regional Secretariat in order to ensure efficient and effective operations in the Regional Secretariat.
Regional Governance
- Report to the RSC on the progress of the RWP activities with quarterly reports (both narrative and financial).
- Act as Secretary to the RSC and to the General Assembly, taking part in meetings with the right of voice but without vote.
- Call the meetings of the RSC at the request of the Chair, as well as organise and prepare the necessary documents for all governance meetings.
- Support the RSC to ensure compliance with the Conditions for Accreditation and the RWP statutes. This includes all RWP governance duties and the expansion of the GWP Partners base.
- Liaise and consult with the Chair of the RSC on matters relating to the fundraising and implementation of Committee decisions.
- Any other responsibilities as assigned by the RSC Chair.
QUALIFICATIONS
The ideal candidate for the position of Regional Coordinator should have the following qualifications and abilities:
- Individual from one of Southeast Asia countries
- Advanced degree (M.Sc. degree and above) in any or combination of the following fields: natural science, water management, economics, development studies, environmental and social sciences, engineering or any equivalent educational background.
- At least 7 years relevant experience in working with implementing large development programmes. The candidate must be familiar with and have sound knowledge and skills of planning, monitoring and evaluation of projects and programmes mainly in the field of water resources management and environment.
- Knowledge of the international context of IWRM and the major international organisations involved, including the aid agencies will be an added advantage.
- Strong managerial leadership skills are essential including excellent organizational and analytical capabilities, setting priorities, take initiatives and complete work plan deadlines.
- A flexible, diplomatic, friendly and cooperative personality with a sensitive approach to national and regional political environments.
- Ability to network at high political levels and across the Region to secure financing for the Regional Water Partnership
- Good understanding of national governments economic development processes and experience of working with governmental development programmes
- Fluency in English, written and spoken. Knowledge of other regional languages is an advantage.
- Effective PC skills (Excel, Word, power point, etc.)
- Not a person who is currently serving as Chair or SC member. Persons who are serving as Chair or SC member cannot become the Regional Coordinator to allow for new expertise in the management of regional affairs.
COMPETENCIES
- Professionalism: Strong service orientation. Demonstrating/safeguarding ethics and integrity. Demonstrates self-development and initiative-taking. Experience from and ability to work in a multi-cultural and international environment based on mutual respect and tolerance. Ability to exercise good judgement, discretion, and tact in handling sensitive issues.
- Planning and Organising: Excellent organisational and task management skills, with appropriate attention to details and ability to prioritise work among competing demands under tight deadlines. Ability to thrive in a fast-paced work environment where adaptability is essential.
- E-literacy: Excellent e-skills, including the ability to use modern office technology and related software. Practical knowledge of word processing, spreadsheet, and presentation software is required. Ability to do internet research, compile information and find solutions online to information gaps is essential.
- Teamwork: Support colleagues, contribute to team culture, and share responsibility for decision-making and results. Places team agenda before personal agenda. Supports and acts in accordance with final group decision; shares credit for team accomplishments and accepts joint responsibility. Ability to deliver timely and high-quality products. Ability to work effectively and harmoniously at all levels.
- Personal: A sense of humor. Love for nature, its beauty, and its resources. Willingness to 'get the job done’ with a positive attitude to take on a wide range of tasks.
- Learning: Actively contribute to building a learning culture by modeling good learning practices and supporting others in doing so.
How to Apply
- Applications must be submitted in English only and only via the online application system, BambooHR: gwp.bamboohr.com/careers/101
Email applications will not be accepted. All inquiries should be directed to secretariat@gwpsea.org - Applications should be submitted electronically not later than by 17.00 (Jakarta time) on 16 August 2024.
- This call is open to any individual in the Southeast Asia region, with a nationality of one of Southeast Asian countries indicated above and has valid working permit/visa in Indonesia.
- Women candidates are encouraged to apply.
- Please note that only short-listed candidates will be contacted.